Administrative Assistant to the Community Care Director

Full-Time

Job Summary

The Administrative Assistant will serve as a member of the Community Care Team and assist in various duties as assigned by the Community Care Director. The Administrative Assistant will assist with day to day operations and assist with helping with events.

Essential Responsibilities & Duties

 
Office
  • Assist leader with basic office communications (email, letters, phone calls, etc.) as requested.
  • Update the website calendar with events related directly to the department.
  • Maintain communication among department personnel in regards to upcoming events.
  • All general office duties (correspondence, phone calling, computer tasks, scheduling appointments, mail, email, ordering of supplies, maintaining a filing system, etc.). 
  • Compose letters when requested and assure all correspondence is completed in a timely manner. 
  • Assist the Community Care Directors in the management of their calendars (including the scheduling of appointments, the updating of her Outlook calendar, etc.)
  • Oversee daily management of department purchase orders.
  • Assist with Budget as needed – prepare documents
  • Coordinate departmental Espace requests
  • Assist is gathering information as requested
  • Department Communication -Assist with sending communication to Executive Lead
  • Perform other related duties as assigned.
Benevolence
  • Point person for scheduling all Benevolence appointments – working with counseling
  • Preparation files/charts and gather information needed for all appointments
  • Phone verification of information provided and requests for further information which would be beneficial to the director
  • Follow up on references: Personal & Employment
  • Checking Case-net
  • Follow-up will Follow-up Care
Point Person for Scholarships
  •      DSN, SMC, and Youth/Kids Camp
Season of Giving
  •     Manages gift disbursement
Assist with vetting and finding families in need
  •     Budget Counseling
  •     Assists with scheduling appointments for people who need/want budget counseling
Prison Ministry Gifts
  •     Assists with ministry, outreach
Widow Care
  • Maintain Master List
  • Monitor List of Care needs
  • Follow up Care twice a year
On Going Community Care Team
  • Maintains list of Dream Teams who serve on Community Care 
  • Gather’s information when a need comes in
  • Informs Director of needs 
  • Administrative Assistant will follow up and connect Dream Teamers to help meet the need if the Director approves. 

Job Requirements

 
  • Two (2) years of general clerical experience; OR
  • Any equivalent combination of training and experience.

Knowledge, Skills & Abilities

 
  • Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
  • Ability to manage people.
  • Ability to get along well with others and handle confidential matters.
  • Ability to manage time and multiple priorities to meet deadlines.
  • Ability to communicate effectively and professionally orally and in writing.
  • PC skills including spreadsheet, database query and word processing.
  • Must be punctual, pleasant and tactful with professional appearance and conduct.
  • Exhibit professionalism and maintain confidentiality at all times.
  • Capacity to interact positively with and provide service to others at all levels within JRC.
  • Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the general public.
  • Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Ability to work in a fast-paced environment while meeting critical deadlines.
  • Must have strong analytical skills.

Code of Conduct & Character

 

James River Church is Pastor-led and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

  1. Develop and maintain a close personal walk with the Lord including:
    • Daily devotional time with Lord.
    • Daily dependence on the empowerment of the Spirit.
  2. Develop a strong marriage and family life. This includes:
    • Communicating and sharing with your spouse.
    • Spending time together on days off and when extra time is available.
  3. Keep personal finances in order with no delinquencies.
  4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
  5. Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
  6. Maintain a Christian outlook and attitude at all times.
  7. Maintain loyalty to the staff and church, actively promoting unity within the church.

Heart Behind All We Do

 

JOY
Smile at EVERYONE you encounter!
“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)
“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

ENTHUSIASM
Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.
“Zeal for your house has consumed me…” Ps 69:9 (ESV)
“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

ENCOURAGEMENT
Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!
“So encourage each other and build each other up…” 1 Thess 5:11 (NLT)
“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

LOVE AND CARE
Show compassion & represent the love of Jesus!
“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

SERVANT MINDED
How can we help you with what you need? If needed, connect the individual to someone who can help.
“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)
“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)
“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)

Commitment to Ministry

 

By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.

Have Questions? Contact Human Resources at humanresources@jamesriver.church