Data Management Administrative Assistant

Full-Time

Job Summary

The Administrative Assistant will serve as a member of the Data Management Team and will assist in various duties as assigned by the Data Management Coordinator. The Administrative Assistant should be highly organized and detail oriented. The Administrative Assistant will play a crucial role in supporting the smooth and efficient operation of our department by providing administrative and clerical support. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

 

Essential Responsibilities & Duties

 
  • Manage all Data Management Requests
    • Assist in responding to inquiries and requests from JRC Ministry Teams
    • Serve as a point of contact between the Data Management Team and other JRC Ministry Teams
    • Coordinate with other departments and teams to facilitate information.
    • Assist in coordinating project timelines and milestones. Prepare and send Connection Report to Executive Team weekly.
  • Update and send visitor information statistics to the Executive Team weekly.
  • Prepare and assign New Visitor Interactions to Campus Pastors weekly.
  • Prepare and distribute Weekly Cookies Visits, which would include mapping of visits for Pastors.
  • Updated church management system database with any notes from returned Cookie Visits and/or Follow-up Phone Calls
  • Archive all visitor cards each week.
  • Email Background Screener with anyone no longer attending, so forms can be archived.
  • Enter all Campus Pastor “Call Follow-Up” forms from their no longer attending call assignments.
  • Prepare report of all members that are no longer attending for approval as requested by Executive Team
  • Submit monthly “Membership Memo” for all new membership prospects to the Executive Team & Lead Pastor
  • Enter all deceased notifications into the ChMS daily.
  • Partner with departments to pull lists or build reports for their specific ministry needs in the ChMS confirming accuracy and data integrity of all information provided.
  • Coordinate the approval and scheduling of mass text communication as requested by departments.
  • Be accurate and precise in all data entry tasks.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist in maintaining departmental calendars and schedules.
  • Assist with collecting and organizing monthly credit card receipts.
  • Monitor and order office supplies and equipment as necessary.
  • Ensure the cleanliness and organization of the office space.
  • Assist with registration phone calls in a prompt and courteous manner.
  • Assists with Data Entry projects in the ChMS as needed.
  • Assist Data Management Coordinator with day-to-day logistics of the Data Management Department
  • Assists with “day of” event registration needs, and onsite check-in as needed.
  • Performs other related duties as required or assigned by the Data Management Director.

 

Job Requirements

 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and a high level of accuracy.
  • Ability to handle sensitive and confidential information with discretion.
  • A proactive and adaptable attitude, with the ability to prioritize tasks effectively.
  • Must be punctual, pleasant, and tactful with professional appearance and conduct.
  • Capacity to interact positively with and provide service to others at all levels within JRC.
  • Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the general public.
  • Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Ability to work in a fast-paced environment while meeting critical deadlines.
  • Must have strong analytical skills.

Knowledge, Skills & Abilities

 
  • Knowledge of FellowshipOne church software would be helpful.
  • Knowledge of Brushfire registration software would be helpful.
  • Knowledge of Excel software is preferred.

Code of Conduct & Character

 
James River Church is Pastor-led and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

  1. Develop and maintain a close personal walk with the Lord including:
    • Daily devotional time with Lord.
    • Daily dependence on the empowerment of the Spirit.
  2. Develop a strong marriage and family life. This includes:
    • Communicating and sharing with your spouse.
    • Spending time together on days off and when extra time is available.
  3. Keep personal finances in order with no delinquencies.
  4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
  5. Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
  6. Maintain a Christian outlook and attitude at all times.
  7. Maintain loyalty to the staff and church, actively promoting unity within the church.

Heart Behind All We Do

 

JOY
Smile at EVERYONE you encounter!
“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)
“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

ENTHUSIASM
Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.
“Zeal for your house has consumed me…” Ps 69:9 (ESV)
“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

ENCOURAGEMENT
Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!
“So encourage each other and build each other up…” 1 Thess 5:11 (NLT)
“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

LOVE AND CARE
Show compassion & represent the love of Jesus!
“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

SERVANT MINDED
How can we help you with what you need? If needed, connect the individual to someone who can help.
“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)
“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)
“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)

Commitment to Ministry

 

By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.

Have Questions? Contact Human Resources at humanresources@jamesriver.church