Facilities Budget Coordinator


Job Summary

Serving the Facilities Department with administrative and accounting duties.

Essential Responsibilities & Duties

  • Work closely with all facilities staff and the accounting department to ensure accurate record keeping of expenses.
  • Collect receipts for facilities related expenses and document them in the appropriate software.
  • Utilize basic accounting principals to reconcile user credit cards.
  • Monitor and prepare bi-weekly and monthly budget reports and present reports at team meetings.
  • Budget and analysis and optimization. Conduct regular analysis of budget performance, identifying areas of improvement and proposing strategies to optimize resource allocation.
  • Implement cost-saving measures and improve operational efficiency.
  • Assist accounting department with obtaining current vendor COI’s and vendor packets.
  • Monitor and pay utilities for all campuses.
  • Enter invoices for the remittance process.
  • Review monthly vendor statements for accurate payment processing.
  • Answer and screen incoming calls and emails.
  • General clerical duties include photocopying, fax, mailing, filing, and electronic filing.
  • Assist in ordering office supplies.
  • Assist with key management and fleet management.
  • Cross train in the basic functions of the calendar coordinator and facilities coordinator.
  • Mandatory event attendance.
  • Performs all other duties as assigned or required not identified under this job description.

Job Requirements

  • High school diploma.
  • Two (2) years of administrative experience.
  • Degree in accounting, business, or another related
  • Any equivalent combination of training and experience.
  • Called to support the ministry.

Knowledge, Skills & Abilities

  • Knowledge of and intermediate experience with Microsoft Office Suite and general computer skills.
  • Well-developed people skills to serve as an effective liaison between departments.
  • Able to build relationships and help resolve conflict quickly and according to Biblical standards.
  • Effective oral and written communication skills.
  • Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Excellent troubleshooting, problem-solving, and creative thinking skills.
  • Ability to work in a fast-paced environment while meeting critical deadlines.
  • Exhibit professionalism and maintain confidentiality always.
  • Ability to accept criticism and a passion for personal growth.
  • Strong attention to detail.
  • Ability to work with accuracy, especially with numbers.

Code of Conduct & Character


James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws.  As leaders and ministers of the gospel, staff therefore agree to the following:

  1. Develop and maintain a close personal walk with the Lord including:
    • Daily devotional time with Lord.
    • Daily dependence on the empowerment of the Spirit.
  2. Develop a strong marriage and family life. This includes:
    • Communicating and sharing with your spouse.
    • Spending time together on days off and when extra time is available.
  3. Keep personal finances in order with no delinquencies.
  4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
  5. Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
  6. Maintain a Christian outlook and attitude at all times.
  7. Maintain loyalty to the staff and church, actively promoting unity within the church.

Heart Behind All We Do


Smile at EVERYONE you encounter!
“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)
“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.
“Zeal for your house has consumed me…” Ps 69:9 (ESV)
“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!
“So encourage each other and build each other up…” 1 Thess 5:11 (NLT)
“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

Show compassion & represent the love of Jesus!
“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

How can we help you with what you need? If needed, connect the individual to someone who can help.
“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)
“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)
“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)

Commitment to Ministry


By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.

Have Questions? Contact Human Resources at humanresources@jamesriver.church