HR Administrative & Payroll Assistant


Job Summary

Under the supervision of the Human Resources Director; the Human Resources Administrative & Payroll Assistant will be responsible for administrative support of day-to-day Human Resource operations, payroll, and assisting in other various duties as assigned by the Director to further advance the ministry.

Essential Responsibilities & Duties



  • Answer and screen incoming calls and emails.
  • General clerical duties including photocopying, fax, and mailing.
  • Maintain a digital and hard copy file system.
  • Schedule and coordinate meetings, agendas, appointments, and travel.
  • Create or revise systems and documents, as necessary.
  • Assist Human Resources Director with email management and communications.
  • Complete reports as requested.
  • Assist in project management.
  • Order supplies for office.
  • Crossed trained to fill in for other HR roles.



  • Assist with budget monthly review, reconciliation, and FY budget presentation.
  • Provide as back up for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements.
  • Provide as backup in processing detailed MetLife self-bill.



  • Approve and adjust employee time adjustments and time off requests as needed.
  • Maintain payroll manual adjustment sheet daily in preparation for payroll.
  • Enter manual adjustments in payroll.
  • Audit timecard reports for accuracy and make necessary adjustments prior to processing payroll.
  • Balance pre-payroll process.
  • Monthly Audits
    • HSA/HRA reconciliation
    • ACA Dashboard and 1095
  • Assist in special off cycle payroll runs.
  • Assist in the distribution of payroll checks.
  • Other payroll duties assigned.
  • End of Year
    • Participate in W2 and 1095 audit
    • HSA/HRA reconciliation audit
    • Download payroll quarterly and yearly reports
  • Assist in processing immediate termination checks for employees and MOU
  • Training timecard managers on Time and Labor in Paylocity.
  • Work alongside Accounting in payroll reconciliation.
  • IDV Verification for Paylocity HSA Accounts.
  • Manage WEX Employer Portal.


Human Resources:

  • Provides backup processing and maintaining driver applications for employees.
  • Provides in backup in processing insurance needs to Kids & Youth camps.
  • Open Enrollment
    • Participate in Open Enrollment reconciliation.
  • Copy Editor for department.
  • Assist in management of HR software systems.
  • ACA Compliance
    • Aid in ACA Dashboard management and updates to be compliant with 95% offer status.
    • Update 1095s in accordance benefit enrollments.
  • Assist with recruiting, onboarding, and benefits as assigned.
  • Coordinate, schedule, and setup New Employee Orientation and Human Resources Orientation.
  • Assist with Career Fair coordination, facilitation, and projects as needed.
  • Any other related duties as assigned by the HR Director.

Job Requirements

  • Highschool diploma, Associates degree preferred.
  • Two (2) years of administrative experience.
  • Payroll and/or accounting experience.
  • PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
  • Any equivalent combination of training and experience.
  • Called to support ministry.
  • This position requires that the candidates be actively attending and have completed grow track with approval as a
    dream team member.

Knowledge, Skills & Abilities

  • Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Ability to work in a fast-paced environment while meeting critical deadlines.
  • Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
  • Ability to get along well with others and handle confidential matters.
  • Ability to manage time and multiple priorities to meet deadlines.
  • Ability to communicate effectively and professionally, orally, and, in writing.
  • Must be punctual, pleasant, and tactful with professional appearance and conduct.
  • Exhibit professionalism and always maintain confidentiality.
  • Capacity to interact positively and provide service to others at all levels within James River Church.
  • Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
  • Must have strong analytical skills and critical thinking skills.
  • Exhibit a spirit of unity.

Code of Conduct & Character


James River Church is Pastor-led and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

  1. Develop and maintain a close personal walk with the Lord including:
    • Daily devotional time with Lord.
    • Daily dependence on the empowerment of the Spirit.
  2. Develop a strong marriage and family life. This includes:
    • Communicating and sharing with your spouse.
    • Spending time together on days off and when extra time is available.
  3. Keep personal finances in order with no delinquencies.
  4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
  5. Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
  6. Maintain a Christian outlook and attitude at all times.
  7. Maintain loyalty to the staff and church, actively promoting unity within the church.

Commitment to Ministry


By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.

Have Questions? Contact Human Resources at