Human Resources Operations Assistant

Full-Time

Job Summary

Under the supervision of the Human Resources Director; the Human Resources Administrative Assistant will be responsible for administrative support of day-to-day Human Resource operations and assisting in other various duties as assigned by the Director to further advance the ministry.

Essential Responsibilities & Duties

 

General:

  • Answer and screen incoming calls and emails.
  • General clerical duties including photocopying, fax, and mailing.
  • Maintain a digital and hard copy file system.
  • Schedule and coordinate meetings, agendas, appointments, and travel.
  • Create or revise systems and documents, as necessary.
  • Assist Human Resources Director with email management and communications.
  • Complete reports as requested.
  • Assist in project management.
  • Order supplies for office.
  • Crossed trained to fill in for other HR roles.

 

Budget:

  • Assist with budget monthly review, reconciliation, and FY budget presentation.
  • Provide as back up for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements.
  • Enter invoices, process monthly bankcard statements, mileage reimbursements, and balance credit card statements.
  • Process detailed MetLife self-bill.

 

Department Duties:

  • Copy Editor for department.
  • Assist in Poster Compliance.
  • Family Medical Leave Act:
    • Prepare FMLA documents and coordinate meetings.
    • FMLA management in HRIS software system and employee files.
    • Manage LOA status in HRIS.
    • Update payroll manual adjustments sheet for benefits invoices
    • Process STD or LTD paperwork.
    • Yearly FMLA paperwork audit.
  • Start of Year:
    • Hours Verification reports to aid in ACA compliance and budget preparation.
  • Open Enrollment:
    • Participate in Open Enrollment reconciliation.
  • Provide as back-up for New Employee Orientation and Human Resources Orientation coordination and facilitation as needed.
  • Provides back-up for other functional areas of Human Resources Department.
  • Performs other duties assigned by Human Resources Director.

 

Recruiting:

  • Assist with Career Fair coordination, facilitation, and projects as needed.
  • Daily tags in recruiting for new applicants.

 

Risk Management:

  • Process and maintain driver applications for employees.
  • Process insurance needs to Kids & Youth camps.
  • Assist in Workers Comp claims as needed.

 

Personnel Administration:

  • Obtain and manage job descriptions, position codes, and employee groups in HIRS.
  • Upkeep and manage Positions module in Human Resource Information System (HRIS).
  • Manage positions on James River website and Recruiting Module (ATS).
  • Coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
  • Assist with I9 record keeping; to remain in legal compliance.
  • Assist in updating FellowshipOne Go employment status.

 

Payroll:

  • Have a basic understanding of payroll processing
  • Aid in Payroll as needed
  • Be back up for payroll processing
  • Update Manual Adjustment sheet as needed for employee changes

Job Requirements

 
  • High school diploma, Associates degree preferred.
  • Two (2) years of administrative experience.
  • HR experience preferred but not required.
  • Any equivalent combination of training and experience.
  • PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
  • Called to support ministry.
  • This position requires that the candidates be actively attending and have completed grow track with approval as a
    dream team member.

Knowledge, Skills & Abilities

 
  • Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
  • Ability to work in a fast-paced environment while meeting critical deadlines.
  • Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
  • Ability to get along well with others and handle confidential matters.
  • Ability to manage time and multiple priorities to meet deadlines.
  • Ability to communicate effectively and professionally orally and in writing.
  • Must be punctual, pleasant, and tactful with professional appearance and conduct.
  • Exhibit professionalism and always maintain confidentiality.
  • Capacity to interact positively with and provide service to others at all levels within James River Church.
  • Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
  • Must have strong analytical skills and critical thinking skills.
  • Exhibit a spirit of unity.

Code of Conduct & Character

 

James River Church is Pastor-led and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

  1. Develop and maintain a close personal walk with the Lord including:
    • Daily devotional time with Lord.
    • Daily dependence on the empowerment of the Spirit.
  2. Develop a strong marriage and family life. This includes:
    • Communicating and sharing with your spouse.
    • Spending time together on days off and when extra time is available.
  3. Keep personal finances in order with no delinquencies.
  4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
  5. Maintain a high level of personal integrity, honesty and confidentiality in dealing both with the staff and congregation.
  6. Maintain a Christian outlook and attitude at all times.
  7. Maintain loyalty to the staff and church, actively promoting unity within the church.

Commitment to Ministry

 

By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.

Have Questions? Contact Human Resources at humanresources@jamesriver.church